Please find below suppliers recommended by the Conference & Events team, as always ensure you have received quotes from other companies to ensure competitive prices and follow guidelines in place by the Finance Department:
Photography
Please review the list of approved photography suppliers and further information here
Videographer
In Focus Media: Barry Lynch, barry@infocusmedia.ie
AV Support
For additional AV requirements please discuss directly with Media Services
Conference Services
Sound- Soundhire: Jess Lynch, info@soundhire.ie
Flowers
Floral Events have been a supplier for the Events team for many years, they offer excellent arrangements for events at competitive rates.
Balloons
Dublin Balloons: Ann Kennedy, info@dublinballoons.com
Equipment Rental
If you require additional equipment for your upcoming event, you can hire this from Total Event Rental
Travel
All travel for RCSI events and meetings should be booked via RCSI Travel, details can be found here
Design / Printing Supports
RCSI has an in-house Design team. The Design team ensure that RCSI print and online materials are impactful and in line with RCSI’s brand guidelines. You must log your design request for brochures, programmes, merchandise via the staff portal
You can view all of the supports available including presentation templates and log job requests via the staff portal
Musicians
- Harpist: Teresa O’Donnell, teresaod@gmail.com
- Bow Musique contacts: Sandra and Síofra , info@bowmusique.com
- DJ: Dermott Kelly, Fresh Productions, velvetdjs.ie@gmail.com
Conference Supports
Conference Registration Options
If you are running a conference and there is no delegate fee to attend, Survey Monkey is an ideal option which can be used for free.
For conferences whereby delegate fees are chargeable you can choose to hire a ‘professional conference organiser’ to manage delegate registrations.
Professional Conference Organiser
When looking for support from Professional Conference organisers it is always best practice to obtain a number of quotations to ensure you are receiving the best value for money, before signing contracts we recommend you meet with your shortlisted options before making final decisions to ensure you are happy and understand the full proposals.
We have worked with Abbey Conference & Events for many years and would recommend them to colleagues seeking support for their conferences and events. Their quality and experience is best demonstrated in their portfolio of International and National Conferences & Events. Abbey’s price models are flexible and depending on services required would typically range from €19 per submitted abstract for abstract management and €35-€50 per delegate for overall conference management. Their pricing is not based on any minimum numbers. If you would like to get a quote for your conference or event please contact Greg Carew, Business Development Manager. greg@abbey.ie www.abbeyconference.ie T: +353 1 648 6100 | D: +353 1 648 6279
Other Professional Conference organisers that have provided services to clients in RCSI include:
- Conference Organisers
- Conference Partners www.conferencepartners.com
- Keynote PCO www.keynotepco.ie
- MCI www.mci-group.com
- Precise Events www.preciseevents.ie (contact Jennifer McCormack, Director)
Further lists of PCO’s can be found on the Dublin Convention Bureau website and the Association of Irish Professional Conference Organisers.
Failte Ireland & Meet in Ireland
Are you hoping to bring a conference to Ireland?
Meet in Ireland can offer support in terms of practical advice, financial support and bid support.
If you are bidding to bring a conference to Ireland, contact Meet in Ireland before the bidding process is complete and they can assist with bid documents and presentations.
Financial support can also be available for site inspections. Supports and full guidelines are available on the Meet in Ireland website
Other useful supports including planning toolkits, venues and information can be found at partner websites for Meet in Ireland: