APPLYING FOR RESEARCH FUNDING
1. Application Requirements for Competitive Research Funding
- All intentions to submit an application for a competitive research funding call must be communicated to the Office of Research and innovation (ORI) through the INTENT TO SUBMIT FORM on the Research and Information Management System (RIMS Vidatum ) – details below. This form is upgraded, upon approval by the ORI, to a draft PROPOSAL FORM.
- The PROPOSAL FORM should then be completed and submitted via RIMS for ORI review and approval.
- All proposal budgets must be reviewed via the RIMS system. Applications, including a final budget must be submitted at least FIVE WORKING DAYS before the external deadline in order to secure sign-off. Proposals will be fully approved by ORI, unless the budget is €500K or over. On these occasions, Finance will also review and approve via RIMS Vidatum (MANDATORY).
- Researchers planning to submit an application with a clinical research component involving the recruitment of patients, samples or data, must liaise with the RCSI Sponsorship Officer
- When successful, the ORI will arrange acceptance of the award and registration of the award details on RIMS. Contact postaward@rcsi.ie
See below on how to access RIMS Vidatum
2. Application and Registration of Research Funding involving Industry
- Contact the Head of Industry Partnerships directly. Submission of an INTENT TO SUBMIT and PROPOSAL form on RIMS are not required.
- In order to register Industry funding, contact postaward@rcsi.ie directly with the fully executed Industry agreement and a break down of the budget.
REGISTRATION OF RESEARCH FUNDING
1. Registration of Competitive Funding
Notifications of successful funding awards are emailed directly to the applicant by the funding agency (and on occasion, the ORI depending on the funding body). To register the funding:
- Researchers are required to complete an Intent and Proposal form submission to enable grant registration. This should take place at time of application. The researcher must ensure that these online forms have been submitted and approved before registration of the award can be actioned.
- Contact the ORI (postaward@rcsi.ie) to arrange for the review and sign-off of the Letter of Award / Grant Agreement.
- ORI (postaward@rcsi.ie) complete the grant registration step on RIMS on behalf of the researcher once all the required documentation has been received ie: data (financial) and associated supporting documentation (such as fully executed letter of award, award terms and conditions, letter of variations, fully executed collaboration agreements, etc).
- If part of the awarded budget requires transfer to another institution(s), please notify postaward@rcsi.ie and researchcontracts@rcsi.ie so the Collaboration Agreement can be drafted.
- Upon completion of the Grant Registration on RIMS, the form is submitted to the researcher for review and completion of a questionnaire. The researcher then submits the form to Finance so the account can be set-up on Agresso.
2. Registration of Industry Funding
Where funding has been awarded to a researcher via Industry, ORI (postaward@rcsi.ie) register the funding directly on RIMS without the Intent and Proposal stage.
- ORI postaward@rcsi.ie complete the grant registration step on behalf of the researcher once all the necessary documentation has been received ie: Fully Executed Industry Agreement and Budget Breakdown.
- Upon completion of the Grant Registration on RIMS, the form is submitted to the researcher for review and completion of a questionnaire. The researcher then submits the form to Finance so the account can be set-up on Agresso.
3. Registration of Private Donations
All Private Donations for Research must be approved by the Alumni Development Office. The Development Office will assess and deal with each donation on a case by case basis.
- Anyone wishing to register a private donation should contact Paul O’Reilly in the development office (pauloreilly@rcsi.ie).
- Upon acceptance of the donation, the Development Office will sign and email the funding agreement to ORI (postaward@rcsi.ie), cc’ing the investigator.
- Upon receipt of the agreement, the Post Award Officer will register the funding
4. Registration of Internal Funding
To transfer funding from an RCSI account into an RCSI Research Account, please complete an Internal Research Funding Agreement and return to the ORI (postaward@rcsi.ie) for registration of the funding on RIMS. Internal Research Funding Agreement_FINAL_30Mar2020
For further information on applying and registering research funding, see Section 4 of the Researcher Handbook: https://staff.rcsi.ie/research-and-innovation/researcher-handbook
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Support in the Preparation of Funding ProposalsDuring the preparation of funding proposals, applicants should avail of the support and advice of the Office of Research and Innovation |
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| Funding Programmes | Programme Manager | |
|
eufundingsupport@rcsi.ie | Niamh O’Dowd |
|
grantsapplicationsupport@rcsi.ie | Niamh O’Dowd |
|
grantsapplicationsupport@rcsi.ie | Fionnuala Hickey |
|
grantsapplicationsupport@rcsi.ie | Stephanie O’Connor |
|
seamusbrowne@rcsi.ie | Seamus Browne |
|
innovation@rcsi.ie | Derek John, Aoife Gallagher |
| Other Supports | ||
|
grantsapplicationsupport@rcsi.ie | Dana Soleimani |
|
postaward@rcsi.ie | Clare Muckian |
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Research Information Management System (RIMS)
Award Management Module (Vidatum)
RIMS Vidatum manages the submission and processing of online research related forms and is accessible to researchers and their delegates applying for, and reviewing research funding awards.
1. Access to RIMS Vidatum
https://rcsi.academic.ie/live/w_rms_security.login
- To login click on: RCSI AZURE Login
- If you are asked for user name and password, use your RCSI.Com address followed by your windows password.
Email: Username@RCSI.COM
Password: **********
If you have any issues logging into the system please email IThelpdesk@rcsi.ie with Subject: “RIMS Query”.
2. Setting up a Proxy User on RIMS Vidatum
As a RIMS user, you have the option to nominate other users to act as proxy to submit forms on your behalf. You can select the nominated proxy user from the settings tab on RIMS Vidatum.
You still have access to RIMS, even if the proxy is submitting a form. NB: A proxy may be affiliated with more than one PI, and a PI can have multiple proxy administrators.
Please note that the proxy must have RCSI login details in order to be visible on the proxy list and in order to access RIMS. If you are unsure of your RCSI login details contact the IT helpdesk at IThelpdesk@rcsi.ie.