Post Award Checklist

ORI requirements

Ensure all research awards are reviewed and signed off by the Associate Director of Research. Contact postaward@rcsi.ie
Ensure all collaboration agreements are in place where research funding is to be transferred between another institution(s). All agreements must be reviewed and signed off by a Research Contracts Officer before the award can be registered. Contact researchcontracts@rcsi.ie
Ensure all industry agreements are in place where research funding is to be transferred between an industry partner. All agreements must be reviewed and signed off by the Head of Industry Partnerships. Contact seamusbrowne@rcsi.ie
Ensure all new research grants are registered by the ORI on RIMS upon receipt of fully executed agreement. Contact postaward@rcsi.ie
PI approves new funding registration through RIMS after ORI registers the award.
Ensure all amendments (no cost extensions / budget reallocations) to existing funding is approved by the funding agency and the approved amendments are applied on RIMS by the ORI. Contact postaward@rcsi.ie
PI approves all amendments through RIMS once ORI has updated the award.
PI ensures all reporting requests from funding bodies are completed on time.
PIs are encouraged to contact postaward@rcsi.ie should any post award clarifications be required.

PI Receives monthly reports form Finance which include spend against budget, transactions listing for the month and Open Purchase Order Listing.
Check Monthly Reports to ensure transactions are eligible and are coded correctly. Contact researchgrants@rcsi.ie if items need to recoded.
In advance of placing a requisition or order ensure there is sufficient budget available.
Contact researchgrants@rcsi.ie to add PO requestors or Invoice ‘Approvers’ to a research grant
Contact researchgrants@rcsi.ie to add more Monthly Report recipients
Ensure to attach necessary procurement documents to the requisition (e.g. 3 quotes, National / EU tender details, Supplier evaluation form, Conflict of Interest, Unique supplier form)
Ensure sufficient budget is available before submitting Recruitment/ On-boarding forms and relevant salary scales are adhered to
Ensure timesheets are completed by all research staff on EU funded grants and by all research staff who are not 100% on a single grant. Timesheets must be counter-signed by the PI.
Ensure any publicity requirements are adhered to.
Ensure grant reporting deadlines (Progress and Financial) are met by inserting comments on Financial Claims and Reports where necessary.
Complete an Invoice Request Form and email to accountsreceivable@rcsi.ie where invoices need to be raised
If necessary, ensure any refunds to Funders are made in a timely manner.
PIs are encouraged to contact researchgrants@rcsi.ie should any budget clarifications be required.