The academic departmental budgets within the Education pillar are allocated for the running of each of the departments.
No budgetholder is authorised to charge travel costs/related expenses to these budget codes.
Staff can make an application for a grant to travel to a conference, please refer to the policy – Acadmemic Conference Participation Fund Regulations.
This grant is limited to a maximum of €1,500 depending on conference location. All applications are subject to approval in advance.
Please complete the Conference Participation Fund Form and submit electronically to applicationsconferencefunding@rcsi.com together with a scanned copy of any required supporting documentation.
Travel arrangements must be made through the College’s authorised travel agency RCSI Travel Limited (travel@rcsi.ie) at a minimum 14 days in advance of travel dates. All requests for airline tickets and/or travel arrangements must be accompanied by a College budget code and College Purchase Order.
Expense Claims should be completed using the “Online Employee Expense Claim” module available via the link http://rcsi-agweb-01/agresso and be charged against:
Expense Type 4001: Travel Finance Committee Approved
Code AD12:Attendance at meetings
Original receipts must be sent to Finance Department using the specific employee claim envelope. If you don’t have this specific envelope, please request it from Finance Expenses (expenses@rcsi.ie, Phone: 01 402 2361).
Reimbursement to travellers will always be made by electronic funds transfer (EFT) directly into your bank account. The College run a payment each week. Your expense claim will be included in the next payment run if the expense has been fully approved and supporting receipts have been provided.
If you require further assistance please do not hesitate to contact Silvia Ferrer Martinez.