The purpose of the General Announcements is to enable RCSI staff to post notices that are of relevance to the staff of RCSI.
If you would like to send a general announcement via email to all staff, please read the following guidelines:
Procedures and Guidelines for Using General Announcements/All Staff Emails
1. Workvivo is now the central channel of communication with colleagues. If you would like to share an announcement/invitation/event with all staff, we recommend you post it on Workvivo.
2. Only messages of utmost importance and urgency will be sent individually to the staff list and this is at the discretion of the Communications Department.
2. The General Announcements mailbox should be only used for notices that require distribution to all staff members and must be of relevance to RCSI.
Notices that should be added to Workvivo include:
(i) Policy statements,
(ii) Events/lectures taking place,
(iii) Deadline information,
(iv) Other notices of clear concern to RCSI staff
3. Notices of specific special events or other topics of great interest to only a minority of the members of a list should be posted to Workvivo, and not as a general announcement to all staff.
4. Attachments or images are not permitted to accompany general announcements. For those who wish to direct staff/students to view additional information, a link must be provided to a website/Workvivo Post/Moodle.
5. Buying or selling notices should be shared on the Adverts at RCSI Space
Checklist
When drafting a message for General Announcements, you should ensure you can answer yes to each of the following questions:
1) Is the general announcements the best or most appropriate method to get information to your intended audience?
2) Have you included in the content of your message:
- The office, organisation, or individual sending the message
- Contact information if there is a reply, question, comment about the message
- Required information presented succinctly
- Pointers to website or elsewhere for additional information, if applicable
3) Have you included only plain text in the message body (and no attachments)?
If you have any queries on the above policy, please contact the Communications Department.